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The Harpoon Blog

New Feature: Hourly Cost Rate Tracking

by Andy Johnson in News & Updates

We’ve made it even easier to calculate the true cost of your client projects with the introduction of hourly cost rate tracking.

What is an hourly cost rate? It's the internal hourly cost your business incurs for the services it provides.

For example, let’s say your staff designer spent 5 hours designing a web page for your client. You might charge your client $100/hour for that work. That’s what’s commonly referred to as your business’s hourly rate. But you also need to pay your staff designer for the work they produced. The internal cost of your staff designer is referred to as an hourly cost rate. Ideally the hourly rate you charge your clients will be greater than the internal hourly cost rate of the work produced. Otherwise you won’t be making a profit on the work.

In Harpoon you can control the default hourly cost rate for each of your team members by editing a team member on your main Team screen:

The hourly cost rate you set here will be used as the team member’s default rate when creating new projects.

Hourly cost rates for each team member can be further customized on a per project basis. When creating or editing a project simply adjust your team members’ cost rates as needed within the Team Members section like so:

The end result is Harpoon being able to accurately calculate the true cost of your projects.

For example, if your team spent 10 hours on a project at an average hourly cost rate of $45/hour, the cost your business incurred for those 10 hours would be $450. Harpoon combines that amount with any non-labor expenses you have recorded for the project (e.g. fonts, stock photography, etc.) to give you the total true cost of the project:

Of course having this true cost also allows Harpoon to provide you an accurate Profit & Loss calculation for your project, including the project’s resulting Profit Margin:

We're excited to provide this amount of flexibility for customizing not only the hourly rates you charge your clients for each of your projects, but now also your internal hourly cost rates. It’s just one more tool in pursuing our goal of helping you keep your business profitable. Sign up today for a free trial!

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