What kind of revenue gets tracked on my Schedule?
Invoice payments are the only form of revenue that Harpoon records, and therefore the only kind of revenue that gets tracked on your Schedule. That being said, there are two types of invoice payments that you'll find on your Schedule: collected and expected.
Collected Revenue: This represents all of the actual invoice payments you’ve received from your clients. Collected revenue is represented by the solid green progress bar at the top of your Schedule (more about the progress bar in just a minute), and by the solid green circles within your Schedule’s calendar.
Expected Revenue: This represents all of the revenue you expect to receive, but haven’t received yet, and includes all of your outstanding invoices, and even Draft invoices. Expected revenue is represented by the striped green progress bar at the top of your Schedule, and by the striped green circles within your Schedule’s calendar.
Tracking expected revenue on your Schedule allows you to see into the future. It turns your Draft invoices into powerful forecasting tools. For example, if you know when you’re expected to get paid for your projects go ahead and create Draft invoices now, even before you send them to your clients. Even if you don’t know what the exact amount due will be for a future invoice, you can still estimate the best you can, and then update the Draft invoice with more accuracy before you actually send it to your client. These Draft invoices will show up on your Schedule as expected revenue according to the due dates of the invoices. And when those invoices get paid your Schedule will automatically convert and display them as collected revenue.
But what about invoices that aren't associated with a project? Will they show up on the Schedule? Yes, when you receive payments for an invoice that isn’t associated with a project those payments will still show up on your Schedule. The payments will be displayed in a separate table row for the client labeled “Unknown Project.” This ensures that the total revenue displayed on your Schedule is always accurate.
Note: If you need to record revenue in Harpoon that didn’t come from a client’s invoice payment you can always create an invoice for that source of revenue and record a payment on the invoice. For example, you might have a side project that isn’t client-related, but does make you some income (maybe a website that brings in advertising revenue). You could create an invoice each month for this source of revenue which would allow Harpoon to include your side project revenue as part of your overall business metrics. The bottom line is that if you want Harpoon to record your revenue it has to be in the form of an invoice payment.